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Confidentiality Agreement

Whitehouse ISD Volunteer Confidentiality Agreement

Students in Whitehouse ISD have the right to expect that information about them will be kept confidential by all employees and volunteers.  All things seen and heard at Whitehouse ISD about children and their families are to be considered privileged information.
 

As a participant in the Whitehouse ISD volunteer program, you may have access to student information that is not to be shared or discussed with anyone other than designated personnel.  You may not discuss a child even with that child's parents / guardians.  Nor are you to contact parents / guardians regarding behavior or performance of students.  You must always refer any questions regarding students to the student's teacher or campus principal.  A misplaced comment can be devastating to a student, family and the volunteer program.  Be sure that you take your volunteer responsibilities seriously.
 

Before beginning service as a volunteer at Whitehouse ISD, it is required that you apply online and indicate on the application your intent to fulfill this responsibility by endorsing the statement below:
 

  1. I will not discuss or answer questions with others, when serving as a volunteer or when no longer in a volunteer role, the content of any confidential student information which was learned in the course of or because of my role with Whitehouse ISD.  Exceptions to this role include my ability to discuss student information with designated staff members and / or as authorized by administrators.
     
  2. The confidentiality of student information shall include, but is not limited to, the following areas:
    1. Academic standing, including student grades and test scores;
    2. Attendance;
    3. Financial status;
    4. Physical / mental health identity and history;
    5. Disciplinary status / records.
       
  3. As a participant in Whitehouse ISD's volunteer program, I understand that I am not authorized to examine, release or comment on student records / information unless expressly authorized by school officials in accordance with applicable law.
     
  4. I understand that if there is a violation of these guidelines, it may constitute cause for termination of my volunteer services.  The Chief Human Resource Officer or designee is responsible for decisions concerning continuation or discontinuance of a volunteer's activities.